Chapter 2. Basics
- 2.1. What is the WebApp?
- 2.2. WebApp Requirements
- 2.3. Logging in
- 2.4. WebApp Overview
- 2.5. Changing the column layout
- 2.6. Public Folders
- 2.7. Using Search
- 2.8. Logging out
In this manual we describe how to use the WebApp.
2.1. What is the WebApp?
The aim is to let WebApp not just match, but also grow more and more beyond Outlook with every new release.
2.2. WebApp Requirements
Apple Safari (version 5.1 and up)
Google Chrome (version 28) (starting with WebApp 2.0)
Microsoft Internet Explorer (version 9 and up)
Mozilla Firefox (version 5 or higher, preferred on all platforms)
2.3. Logging in
Click Logon to log in to the WebApp.
2.4. WebApp Overview
Figure 2.2. The main areas of WebApp
Shortcut Bar (Section 2.4.1, “Shortcut Bar (1)”)
Main Toolbar (Section 2.4.2, “Main Toolbar (2)”)
Folder Navigation Pane (Section 2.4.3, “Folder Navigation Pane (3)”)
Main Window (Section 2.4.4, “Main Window (4)”)
Widget Sidebar (Section 2.4.5, “Widget Sidebar (5)”)
2.4.1. Shortcut Bar (1)
Figure 2.3. The Shortcut Bar
The currently active application is highlighted in the Shortcut Bar for the convenience of the user.
2.4.2. Main Toolbar (2)
220.127.116.11. New button
Figure 2.4. The New button
The drop-down option on the right side of the New button (see Figure 2.5, “The drop-down menu of the New button”) allows to quickly create a different item without having to switch to the needed application.
Figure 2.5. The drop-down menu of the New button
18.104.22.168. Address Book button
Figure 2.6. The Address Book button
22.214.171.124. Refresh button
Figure 2.7. The Refresh button
if the user wants to make absolutely sure he or she is looking at the latest data.
when working with shared resources (a shared email box, shared calendars etc.).
if the user is impatiently waiting for that important email he or she know it has been sent to him or her.
126.96.36.199. Print button
Figure 2.8. The Print button
Please refer to their respective chapters for more information.
188.8.131.52. Switch View button
2.4.3. Folder Navigation Pane (3)
Archive stores are also shown in the Folder Navigation Pane, including archive stores of opened shared stores.
2.4.4. Main Window (4)
2.4.5. Widget Sidebar (5)
2.5. Changing the column layout
Figure 2.9. Context menu form a mail view column
Figure 2.10. Field Chooser
2.6. Public Folders
2.7. Using Search
Figure 2.11. Searching Options
Figure 2.12. Search Result
When finished searching press the Clear button (X icon) to return to the normal list view. To remove the search bar click theSearch button in the tool bar again.
2.8. Logging out
Chapter 3. The Mail application
- 3.1. Mail Overview
- 3.2. Working with Mail
3.1. Mail Overview
The Shortcut Bar – Allows to switch between applications, access the Settings screen, provide feedback and log out (used in all other applications as well)
The Main Toolbar – Contains buttons with the most basic functions (used in all other applications as well but provides different buttons depending on the application)
The Folder Navigation Pane – This pane shows all email folders and allows to manage them (used in other applications as well, but provides different folders for each application).
The Main Window – In the Email application the Main Window consists of a Message Pane and a Preview Pane.
The Widget Sidebar – Can contain user defined Widgets. Examples are the chat Widget, upcoming appointments and unread mail.
3.1.1. Mail: Main Toolbar
184.108.40.206. Mail: New button
220.127.116.11. Mail: Address Book button
18.104.22.168. Mail: Print button
22.214.171.124. Mail: Switch View button
3.1.2. Mail: Folder Navigation Pane
3.1.3. Mail: Main Window
126.96.36.199. Mail: Message Pane
188.8.131.52. Mail: Reading/Preview Pane
3.2. Working with Mail
3.2.1. Composing a new email
Select the button New in the left corner. This will show a dialog like Figure 3.1, “Create Mail”.
Figure 3.1. Create Mail
Attachments can be added to the email by selecting the Attachment button or the Paperclip icon.
The current state of email can be saved by selecting the Floppy disk icon. After an email is saved, it is stored in theDrafts folder.
The email can be marked as high or low priority by clicking on the according symbols or the gear icon next to them.
To add a recipient, either add their email address in the TO, CC, or BCC field manually, or select a person from the Address Book. To access the Address Book, click on the TO, CC or BCC button.
The BCC (as well as the From) field is hidden by default, but can be enabled by clicking the according symbols.
By default the Global Address Book (which contains all internal users, among others) is shown when opening the address book (see: Figure 3.2, “Address Book”). By using the Show names from the: drop-down menu, it is possible to view contacts from either a personal contacts folders or a Public contact folder. Alternatively it is possible to search the current folder using the search field positioned in the top left of the window.
Figure 3.2. Address Book
184.108.40.206. Using automatic email address suggestion
When typing an email address or contact information in the TO, CC or BCC fields the WebApp automatically suggests names (a feature often known as auto complete). The suggestions are listed below the input field (see: Figure 3.3, “Automatic Suggestions”) and a suggestion can be selected by both mouse or keyboard. The suggestions are based on email addresses and contact information that have been used before.
Figure 3.3. Automatic Suggestions
220.127.116.11. Adding attachments to an email
Figure 3.4. Attachments upload warning
18.104.22.168. Message in Message
Figure 3.5. Attach item
Figure 3.6. Insert item window
To add a file you must click on the ‘Ok’ button (4). For cancelling you should click on the ‘Cancel’ button (4). You are able to add only one item each time.
22.214.171.124. Saving a draft an an email
3.2.2. Managing email
Figure 3.7. Context menu from a mail message
126.96.36.199. Deleting email
With the delete key on the keyboard
With the delete button in the context menu (as shown in Figure 3.7, “Context menu from a mail message”)
With the garbage button in the top bar of the WebApp
188.8.131.52. Moving email
Figure 3.8. Moving Email
To select a range of items click on the first item and then press and hold the shift button on the keyboard. Before releasing the shift button, use the mouse to click on the last item in the range that needs to be moved. All items between the two clicked items will become highlighted.
Items that are not closely spaced can be selected by holding down the control (Ctrl) key on the keyboard while clicking on each item. After selecting all desired items just release the control key and drag on of the selected items to its designated folders.
Instead of using drag and drop, items can also be moved by clicking on the copy/move button as displayed in Figure 3.9, “Copy/Move Button”.
184.108.40.206. Copying email
Figure 3.9. Copy/Move Button
3.2.3. Downloading Attachments from an email
3.2.4. Managing email folders
Figure 3.10. The context menu of a folder
220.127.116.11. Emptying the Deleted Items folder
The Deleted Items folder can be emptied by using the right mouse button, and selecting option Empty folder from the context menu. This option is only available from the context menu (accessed with the right mouse button) of the Deleted Items folder and the Junk Email folder.
18.104.22.168. Marking all messages in a folder as read
22.214.171.124. Using mail Folder Properties
126.96.36.199. Soft delete restore
Figure 3.11. The dropdown menu from the hierarchy
Figure 3.12. Restore items window
3.2.5. Printing emails
In the Message Pane of the Mail application, select the email to print. Alternatively the user can double-click the email to open it in it’s own tab.
A click the Print button in the Main Toolbar will open the print preview of the browser.
3.2.6. Sharing mail folders with coworkers
Figure 3.13. Folder Permissions
188.8.131.52. Changing email folder sharing permissions
184.108.40.206. Stop sharing an email folder
Click on the person or group who should to be removed from the list.
Click the Remove button.
Repeat this for any other persons or groups that should no longer has access to this folder.
Click Ok to save and close the permissions window.
Chapter 4. The Calendar application
- 4.1. Calendar Overview
- 4.2. Working with Calendars
- 4.2.1. Appointment vs. Meeting
- 4.2.2. Creating an appointment
- 4.2.3. Creating a meeting
- 4.2.4. Editing an appointment
- 4.2.5. Editing a meeting
- 4.2.6. Working with multiple calendars
- 4.2.7. Printing Calendar items
- 4.2.8. Sharing calendars with coworkers
- 4.2.9. Accessing shared calendars
- 4.2.10. Customizing the Calendar application
- 4.2.11. Using time period controls